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The graduate educational program of Southeastern University is designed to realize the goals and objectives established by the University. This catalog gives general information on the academic regulations and degree requirements. In upgrading all areas of the university, Southeastern University reserves the right to change the rules regulating admission, instruction, graduation, and any other activity affecting the student body, including prospective students and currently enrolled students. The graduate student accepts full responsibility for knowing and fulfilling all the general and specific regulations and requirements of the University. To enable the graduate student to complete requirements accurately and on schedule, it is imperative that the incoming student be familiar with all graduate regulations contained in the Catalog.
The Master of Business Administration Program is offered in fall, spring, and summer semesters. Three courses are offered each semester. Students attending full-time can complete the degree in one academic year. Students may begin the program at the start of any fall or spring semester.
The Master of Arts in Ministerial Leadership is offered in two tracks: 1) Resident Cohort - During traditional semesters (Fall, Spring, and Summer), each class meets for one week with pre-session and post-session work and/or each class meets one evening each week for three hours through the semester. Students taking a work load of twelve hours will complete the program in approximately one year (three semesters). Students may begin the program at the start of any semester. 2) Executive Cohort - During traditional semesters (Fall, Spring, and Summer), each class meets once each month. Students taking a work load of twelve hours will complete the program in approximately one year. Students may begin the program only at the beginning when the cohort forms. Students should consult the program calendar for details.
Classes in the Master of Business Administration Program meet for four (4) hours two evenings each week of the semester or online. Classes in the Master of Arts in Ministerial Leadership Resident Cohort meet either one evening each week of the semester, or all day and into the evening for a week, or online, and the Executive Cohort meets all day and into the evening once each month during the semester over a period of four days. Classes in the Master of Education in Elementary Education meet all day on Saturdays and/or one evening each week of the semester. Classes in the Master of Science in Professional Counseling meet during the evenings through the semester. Throughout this section of the Catalog, any reference to “semester or term” should be understood as inclusive reflecting the various class structures utilized in the graduate programs.
Students are both expected and encouraged to attend class regularly. A student may miss a class with or without excuse and without penalty equal to the number of times a class meets per week. If a student misses up to two times the number of times a class meets per week, a professor may require that these absences be excused or the student is subject to a penalty of up to one letter grade based on attendance alone. If a student’s absences exceed two times the number of class meets per week, a professor may require that these absences be excused. A professor may also recommend to the Vice President for Academic Affairs that a student with excessive absences are withdrawn from the course.
The request for an absence to be excused must be submitted to the professor directly, and should include documentation of the following:
- Illness verified by a doctor, University nurse, or Residence Life Coordinator;
- A serious unavoidable emergency;
- Participation in authorized University activities or field trips.
Prolonged and/or unusual absences not covered by the policy may be appealed to the Vice President for Academic Affairs by either the professor or the student.
Classification of Students
Upon admission students are classified as degree seeking, non-degree seeking, or audit.
A degree seeking student is one who has applied for admission to a graduate program and is systematically pursuing a degree. Degree seeking students have regular standing or provisional standing.
Students who intend to obtain a master’s degree and who have met all admission requirements without reservation are granted regular standing in the graduate program. Only those students who have regular standing may become candidates for the master’s degree, and are eligible for institutional or federal financial aid.
Students who do not meet all the admission requirements may be considered for provisional standing. To receive provisional standing, the applicant must demonstrate to the faculty of the particular department that he or she is capable of graduate work by meeting most of the requirements for admission and providing an acceptable plan for completing any requirement(s) that is/are deficient and/or demonstrating ability to do graduate level work by completing twelve (12) credit hours of graduate study with a “B” or better in each course.
Credits taken in provisional standing will not be transferred as regular matriculated credit until the standing has been officially changed. The student must comply with all general academic requirements expected of students with regular standing such as prerequisites, and amount and quality of work. At the time of admission, the student will sign a statement defining the provisional standing and the necessary steps to complete in order to request a move to regular standing, and accepting the limitations of that standing. If during the period the student has provisional standing the student complies with all admission requirements and is ready to move from provisional standing to regular standing, the appropriate graduate faculty will notify the office of the Registrar. The Change of Standing Form will be forwarded to the Office of the Registrar. If during provisional standing it is discovered that the student cannot meet the admission requirements, the student may be asked to withdraw from graduate classes.
The appropriate graduate faculty will review the status of the provisional student after the student completes twelve (12) credit hours. A student may remain on provisional standing for only twelve (12) credit hours unless special circumstances exist and permission for an extension is given by the Graduate Council.
A non-degree seeking student is one who has earned at least a baccalaureate degree, has completed a Non-Degree Seeking Graduate Application, and been accepted to take classes. The typical non-degree seeking student is a “visiting student,” or is taking a course primarily for special interest. The student must submit a Non-Degree Seeking Graduate Application along with the application fee and official transcripts. Non-degree seeking students must fulfill the same quality standards in class as degree seeking students. A non-degree seeking student is limited to nine credit hours without being admitted to a degree program. Degree seeking students have priority over non-degree seeking students in the event space is limited, and non-degree seeking students may be excluded from certain courses in certain programs.
A non-degree seeking student may apply for a graduate degree program by completing the Graduate Application and meeting all requirements for admission. The University is not obligated to accept a non-degree seeking student as a degree seeking student, and there is no guarantee that coursework completed as a non-degree seeking student will fulfill degree requirements.
Undergraduate Students Enrolled in Graduate Courses
Undergraduate students who are currently and officially in their senior year may be allowed to enroll simultaneously in undergraduate and graduate coursework as a non-degree seeking graduate student. This is an exception to the requirement that a non-degree seeking graduate student have an earned baccalaureate degree. The student must have a minimum cumulative grade point average of 3.0, and submit the Non-Degree Seeking Graduate Application with the approval of his or her academic advisor in the undergraduate program and the director of the graduate program. The student may take a maximum of nine graduate credit hours during his/her senior year. With the approval of the student’s academic advisor, the student may request that credit for graduate course work be applied to the undergraduate degree. In no instance, however, may credit for graduate coursework be applied to both degrees. A graduate course taken for undergraduate credit cannot be repeated for graduate credit. In this circumstance, the graduate student is required to work with his/her Academic Advisor to identify a suitable substitute.
Permission to enroll in a graduate course is not recognized as admission into the graduate program. The student may subsequently apply for a graduate degree program by completing the Graduate Application and meeting all requirements for admission.
An applicant applying for admission as an audit student must submit a Non-Degree Seeking Graduate Application. No record of previous academic work is required. An audit student will earn no University credit, nor will academic work be graded. Enrollment will be subject to availability of space and auditing a class requires the instructor’s approval.
Confidentiality of Student Records
The University is permitted by the Family Educational Rights and Privacy Act of 1974 (FERPA) to release the following “directory information” without the consent of the student.
- Student name, address, telephone number, and date and place of birth
- Full-time or part-time enrollments status
- Dates of attendance
- Major Field of study; degrees and awards received
- Participation in activities and sports related height/weight information
Students enrolled at Southeastern University must file a non-disclosure form with the Office of the Registrar within the first two weeks of the semester if they wish directory information to be withheld. The non-disclosure notices will remain in effect for the school year. New non-disclosure forms must be filed each fall.
Southeastern University maintains the confidentiality of student education records in accord with the Family Education Rights and Privacy Act of 1974. No one outside the University shall have access to, nor will the institution disclose any information from a student’s education record without written consent of the students except as permitted under the FERPA. Students may complete a signatory form allowing non-directory information to be shared with authenticated persons. Non-directory information would include GPA, semester grades, financial balances, and student schedule. No one can obtain non-directory information without written permission of the student.
The University prohibits the use of directory information for commercial purposes.
Course Offerings and Enrollment
The class schedule is developed with the graduate degree student in mind. The student is responsible to note the program schedule for his or her specific program. A copy of the calendar may be obtained from the office of the appropriate Program Director. Depending on the program courses are offered once each academic year, or in the case of the cohort model, once in each cohort. The University reserves the right to regulate the number of students in a class and to cancel any class with insufficient enrollment to justify its continuance.
In registering for specific courses, students are expected to note prerequisites, co-requisites, or other special requirements. Students are not permitted to register for courses without completing prerequisites unless special permission is obtained from the Program Director.
All graduate courses are described by a four digit number at the 5000 level. Any coursework below the 5000 level cannot be included in coursework applicable to a graduate degree. The credit value of a course is listed in the description of the course and is denoted by the last digit of the course number.
The normal academic load is 9 - 12 hours per semester or term. The student should project his/her own timeframe to complete the program based upon the pace the student chooses to pursue the program. The minimum course load for full-time classification is 9 hours per semester or term. Students employed full-time are encouraged to carefully consider limiting their course load to a maximum of 9 hours during any semester or term.
Grades and Quality Points
The following scale of letter grades is used in recording a student’s academic progress:
||Below Average (minimum accepted for graduation)
||Withdrawal from University
Quality points are the numerical equivalent of the letter grades and are assigned for each credit hour earned as indicated by the above scale. In determining a grade point average the total number of quality point earned is divided by the total number of semester or term hours attempted to which quality point values are assigned. Grades for all attempted courses will remain on the student’s permanent record. If a course is repeated, the highest of the grades will be computed in the student’s grade point average (GPA), but both grades will appear on the student’s transcript.
Students who wish to appeal a grade must do so within the immediate succeeding semester or term. Otherwise, the recorded grade is permanent and can be changed only by repeating the course. No grades may be changed after graduation. The appeal is made to the Dean of the college in which the program is offered.
An “I” grade indicates incomplete course work and may be recorded when a student is passing but cannot complete the course due to illness or serious personal emergency. The student is required to initiate consultation with the professor and the Program Director by filing a written request for an “I” grade. Supporting documentation must accompany the written request which must be submitted to both the professor and the Program Director. Students with an incomplete may have future registration restrictions. If a student has more than two incompletes, the student cannot register for the next semester or term. An “I” may be recorded for one semester or term and is not computed in the student’s GPA. A student may incur an extension fee for an incomplete. If an “I” is not changed by the end of the immediate succeeding semester or term, the grade automatically converts to an “F” and is recorded on the student’s permanent record. An “F” grade is computed in the GPA.
Repeating Courses Policy
In order to maintain the minimum GPA to graduate, students may repeat any course one time. A graduate course in which a grade of “C” was received may be repeated, but a student must repeat any graduate course taken for which a grade of “D” or “F” was received. The higher grade will be the grade that contributes toward the cumulative grade point average, but both grades will appear on the student’s transcript. If the previous grade was a “C” or below, the grade still counts against the maximum number of “C” allowed for the degree. If a student withdraws from a “repeated” course, it may be taken again. In situations where the course needed to be repeated is no longer available or offered, a similar course may be substituted with the approval of the Dean of the college in which the program is offered and the Registrar, however, the student’s ability to retake a course may be limited by curriculum changes or academic policy changes. Regardless of the GPA, a student will not be allowed to graduate with a final grade of “D” or “F” in any course. The student must understand that courses are offered in sequence; therefore, any repetition of a course may result in a significant delay in the completion of the student’s program.
The official academic record for each student is maintained in the Office of the Registrar. Signed authorization from the student must be received before an official transcript can be released as required by law. The student may submit a transcript request in person or through the web service found on the university’s web site. Transcripts are normally processed within five days upon receipt of the request. A transcript cannot be released if the student has financial obligations to the university or other account holds. This includes past due payments on financial aid.
To order a transcript from Southeastern University’s site:
- Go to www.seuniversity.edu
- Go to the Office of the Registrar page.
- Click on “Transcript Request.”
- Choose the first link for ordering a transcript or the second link for checking on the status of your transcript order.
You may also order a transcript from this alternate site:
- Go to www.credentials-inc.com
- Click on “Order a Transcript”
- Choose Southeastern University, Lakeland, FL, in the list of schools.
- To check transcript order status, click on “Check the Status of My Transcript Order.”
The web service will require the following information:
- Full name including maiden if married; student’s current mailing address.
- Social security number and date of birth.
- Name and complete address for recipient of transcript.
- If not automatically authorized, student’s signature and date.
- Number of copies requested.
- Make sure you get a transcript order number after clicking the “submit” button.
- Check your email or fax machine for updates on your transcript request, as you may be sent an authorization form to sign and return to us.
- Payment for transcripts ($7.00 per copy — no personal checks accepted).
Current semester grades are posted approximately two weeks after final exams end.
Transient enrollment means a degree seeking student is enrolled at a second school with the intention of transferring credits to Southeastern. A request for a transient letter from Southeastern University to the second school is required for credits to be considered for transfer. Students enrolled at Southeastern University must submit the transient letter to the Program Director for approval 30 days prior to the enrollment at the other institution. Transient letters are issued by the Office of the Registrar. Transient and transfer hours combined are limited to nine credit hours in graduate programs with the exception of fifteen hours in the Master of Science in Professional Counseling. No transient or transfer hours are accepted into the Master of Arts in Ministerial Leadership Executive Cohort.
Withdrawal from a Graduate Course
Students may withdraw from a course without academic penalty through the last day of class. The official course withdrawal date will be the date the Course Withdrawal Form is filed with the Office of the Registrar. A grade of “W” will be recorded on the student’s record. Complete withdrawal from the University is not part of this policy. Forms for course withdrawal are available in the Office of the Registrar and the Southeastern University web site. There is no refund for a course withdrawal.
Withdrawal from the University
A student who is registered for classes is financially and academically obligated to follow the University withdrawal policy. Students contemplating withdrawal from the graduate program must arrange a conference with the Program Director. If a student finds it necessary to withdraw from the graduate program during the academic term, an official withdrawal from all classes is necessary. A student must obtain a Withdrawal Form from the Office of the Registrar and have the form signed by the required departments to officially withdraw from the University. Dropping all classes and/or not attending classes does not constitute an official withdrawal and will result in a grade of “F” for each course. Professors have the right to recommend administrative withdrawal for students who do not attend class. See the Class Attendance Policy.
Failure to properly withdraw obligates the student to tuition and other fees incurred and may lead to future problems in transferring credits to other graduate institutions or when applying for readmission. A grade of “WD” will be recorded for official withdrawal. The date of official withdrawal will be the date the completed form is filed with the Office of the Registrar. The policy on refunds is described in the Financial Information chapter.
Leave of Absence from the Graduate Program
Students who find it necessary to interrupt the regular sequence of enrollment are expected to file official notice to the Office of the Registrar. Time spent on leave of absence is counted in the seven-year time limit for graduate coursework. A student who interrupts academic enrollment for one calendar year or more is subject to the academic regulations in effect at the time enrollment is resumed.
Academic Progress Standards
The term “Academic Progress Standards” defines a minimum standard of progress that the University expects a graduate student to achieve as they work toward their educational goals. A satisfactory level of academic achievement is determined on the basis of the student’s cumulative grade point average calculated on the basis of all graduate work attempted. To be eligible for continued enrollment in good standing, a student must maintain a minimum cumulative grade point average. Students who maintain the standards noted below will ensure they graduate with the required cumulative GPA. Students are expected to maintain a cumulative “B” (3.0) average in their graduate program. A student is in academic good standing only if his or her cumulative grade point average is 3.0 or higher. The maximum number of “Cs” allowed in a graduate program is two. If a student receives a grade of “D” or “F” in a course, this may constitute grounds for probation or suspension. However, if a student is allowed to continue, not only must the course be retaken, but a “D” or “F” is counted against the limit of “Cs” allowed in a program. Courses in which a student receives a grade of “D” or “F” may not be counted toward the degree.
Students who fall below the minimum will be placed on academic probation and may be suspended. A student must maintain satisfactory academic progress as defined below to be eligible for federal financial aid programs at Southeastern University. To qualify for state financial aid, a student must maintain the standard of progress as defined by the state agency. In addition, agencies and/or organizations supporting academic scholarships may enforce stricter eligibility standards than the minimum standards required by Southeastern University. Refer to the chapter on “Financial Aid Information” for additional criteria that may apply.
A student who fails to attain a cumulative “B” (3.0) average
A student who fails to attain a cumulative 2.75 average for the first 9 hours or less
A student who fails to attain a cumulative “B” (3.0) average after 9 hours
A student who earns a “D” will be placed on academic probation.
The student is on academic probation for one semester or term, and remains on academic probation until he or she attains a cumulative average of 3.0 or higher. A student may be placed on probation only once. The probationary status permits the student to continue in the program while working with his or her academic advisor to address deficiencies and take corrective action for improvement. A student placed on academic probation may not enroll for more than 9 semester hours.
The student on academic probation must earn a 3.0 on all coursework during the period of probation.
If the student fails to attain a 3.0 by the end of the semester or term
If the student fails to attain a 3.0 in any course while on probation
If the student’s cumulative average falls below 2.5
If the student earns an “F”
The student may be suspended from the program for one semester or term. In this event, the Registrar issues a letter of notification to the student, and a permanent entry is recorded on the student’s transcript.
While suspended from the degree program on academic grounds, a student may attempt to improve his or her cumulative average by repeating courses in which a grade of “C”, “D”, or “F” has been received. If the student’s cumulative average reaches 2.5 or higher, the student may apply for readmission to the degree program.
Appeal for Readmission Under Academic Suspension
The University recognizes that extenuating circumstances may occur which are beyond the student’s control and which contribute the student’s poor academic performance. A student may appeal an academic suspension to the Dean of the college in which the program is offered. The student must submit a written appeal with supporting documentation for review. A readmitted student must agree to a set of conditions that must be met for continued enrollment. If the student fails to meet one or more of the conditions, a dismissal notice will be issued. The Dean of the college in which the program is offered will inform the student of the decision within five working days of receipt of the appeal.
For most graduate programs, up to nine graduate credits earned at regionally accredited universities may be transferred only for courses where the student earned a grade of “B” or better. The Master of Science in Professional Counseling may accept up to fifteen credits earned at regionally accredited universities only for courses where the student earned a grade of “B” or better. The Executive Cohort in the Master of Arts in Ministerial Leadership does not accept any transfer credits. Only those credits earned in the seven years prior to admission will be eligible to be applied in transfer to a graduate program. The courses accepted in transfer are recorded as credit. Applicants admitted in transfer must complete the total number of hours required in his/her program to meet graduation requirements. The Registrar, in conjunction with the appropriate Program Director, will prepare a tentative evaluation of credit for each transfer applicant. An official evaluation will be issued after the applicant selects and registers in a degree program.
Southeastern University requires all university-level work to be represented on an officially approved transcript from the originating institution with the transcript sent directly from the originating institution to the Office of the Registrar at Southeastern University.
Course and Residence Requirements
Degree requirements are based on the requirements in effect at the time the student first enrolls as a degree student. Students may elect to complete the requirements in effect at the time of first enrollment as a degree student, or they may elect to complete the requirements of the current catalog. The degree requirements of the current catalog must be applied for all students who are readmitted to degree status.
In order to graduate, a minimum of 75% of the program hours including any thesis or project must be earned in residence at Southeastern University.
Graduate programs may require a thesis or project as a component of the program. Any thesis or project requirements are explained within the description of the academic program. An oral defense of the thesis or project may also be required.
Candidacy for Graduation
No formal process of admission to the candidacy is required for the masters degree. Students are responsible to comply with all gradate academic policies including the criteria for graduation.
A program may require a comprehensive examination that focuses on the program and course outcomes. Details are located under the Graduate Academic Degree Offerings.
Application for Graduation
A degree candidate must file a formal written application for graduation with the Office of the Registrar. This application must be submitted along with the graduation fee in force at the time of application in the semester or term of expected graduation by the deadline published in the program schedule. Applications for graduation are available in the Office of the Registrar.
If a student applies for graduation and pays the graduation fee, but fails to meet degree requirements, a new application must be submitted with graduation fee by the deadline in the next semester or term. No refund or credit is given for the first graduation fee. Candidates must clear all incomplete grades in courses required for graduation and provide transcripts of all transferred course work needed for graduation at least three weeks prior to the end of the semester or term of graduation.
A satisfactory deportment record form and exit and/or comprehensive exam scores must be on file with the Office of the Registrar, all financial obligations with the University must be satisfied, and all degree program requirements must be met prior to graduation clearance. A student on academic probation or otherwise academically deficient will not be eligible to apply for the degree or graduation until the condition of probation or deficiency is removed.
To receive a graduate degree from Southeastern University, students must meet the minimum graduate requirements set forth by the University along with specific requirements established by the degree program. Each individual degree may specify additional requirements; the graduate section of the University Catalog lists these requirements under the respective degree programs.
It is the student’s responsibility to know and comply with the regulations and requirements contained in this Catalog. Graduate academic advisors are helpful in preparing degree plans and assisting students in their degree progress, but the primary responsibility is the student’s. The following are minimum requirements:
- Completion of an approved program of study (programs are described in the Programs of Study section).
- Completion of all undergraduate prerequisites or co-requisites as applicable to the program of study.
- A minimum grade of “C” on all coursework and a minimum cumulative grade point average of “B” (3.0) are required for all undergraduate prerequisites.
- Successful completion of a minimum of 36 (33 in the Master in Elementary Education and 60 in the Master of Science in Professional Counseling) semester hours of study in the Graduate Program with a minimum cumulative grade point average of “B” (3.00 on a 4.00 scale) computed on all graduate work taken at Southeastern University. No grade of less than “C” and no more than six semester hours with the letter grade of “C” earned at Southeastern University will be accepted as credit for any master’s degree. No course with the grade of less than “B” will be accepted as transfer credit. Any course may be repeated one time for those courses in which a grade of “C” or less was received.
- Completion of all degree requirements, which were in effect at the time of the student’s initial entrance into the program or are currently in effect, within a period of seven years.
- Approval by the graduate faculty for graduation as certified by the Dean of the college in which the program is offered.
- Discharge of all financial obligations to the University. Before a final transcript will be released, the student must clear with the following offices: Registrar, Business, Library, Financial Aid, and Student Development.
- The filing of all necessary forms including the Application for Graduation in accordance with the timetable provided in the program schedule.
- Successful completion of the graduate program’s Comprehensive Examination(s), if any. These examinations are taken in the final semester or term of the program.
- Successful completion of the graduate program’s specific thesis or project requirements, if any, including the successful completion of the oral defense of the thesis or project, if required.
- Successful completion of the residency requirement.
Commencement is held at the end of the fall and spring semester of each academic year. Candidates are encouraged to attend the appropriate commencement exercise. In order to participate in commencement, a student must have completed all degree requirements.
Directed Study in Residence
Normally, Directed Study is not acceptable for graduate courses at Southeastern due to the lock-step nature of the cohort model. In extreme circumstances, the student may apply for Directed Study through forms available in the Office of the Registrar. Directed Study must be approved by the supervising instructor, the program director, and the Registrar prior to registration. A student may earn a maximum of six hours through Directed Study and cannot be on probation at the time of application
All new graduate students are required to participate in the orientation sessions at the start of the first semester or term of enrollment. The orientation session is offered at times most convenient for students to attend (usually evenings). The session includes information on graduate school policies, library and learning resources, student organizations, financial aid, advising issues, and other matters of concern to all graduate students.
Registration dates for each term are identified on the program schedule. Registration opens approximately 30 — 40 days prior to the first day of class each term, in order to accommodate the varied personal schedules of students. The dates and times for early registration will be published for each semester or term. Late registration and changes of classes are allowed through the add/drop period of each term/course. Those considering late registration should contact their program director for specific details. A late registration fee of $15.00 will be charged.
All tuition and fees for the semester or term must be paid at registration unless other arrangements have been made. Financial registration is complete only when the student has reached an agreement with the Business Office regarding method of payment (payment in full, or a signed contract) for tuition and other related costs. The student cannot register for classes until financial registration is completed.
It is important to maintain active status in a degree program. To do this, the student will register for one or more courses or file a “Leave of Absence” for each inactive semester or term. If the student neglects to register or file, he or she will be required to apply for readmission after more than one calendar year. The student is responsible for classes selected at registration.
The drop/add period is the first week of each semester or term. The end date is designated in the program schedule. Students may add, drop or make changes to their class schedule during this period. Students should see their academic advisor prior to making a scheduling change; however, the student is ultimately responsible for his or her educational choices.
The web registration permission will be inactivated at 11:59 p.m. on the last day of the drop/add period. Failure to attend class or drop the course via your web access is not proper procedure and may result in the recording of “F” grades. Technical difficulties on the final day of the drop/add period do not absolve the student from responsibility.
The entry of the dropped course(s) will not appear on any permanent academic record and full tuition refund is permitted within this period. The drop/add period ends after the first full week of classes, and no additional changes are permitted.
Upon acceptance into a graduate program, the student will be assigned an advisor with expertise in the chosen field to serve as the student’s academic advisor. The student is responsible to meet with his or her academic advisor no later than the first day of classes. The academic advisor’s role is to assist the student in planning his or her academic program, offering personal guidance, approving the student’s degree plan, evaluating and maintaining the student’s degree audit, assisting with admission to candidacy, advisement in situation of probation or suspension, and matters of registration and course selection.